Role Overview

Are you a keen and energetic professional with experience in bid or proposal projects? One of Australia’s leading bus operators is looking for a Bid Submission Coordinator. This role is perfectly suited to someone with some exposure to bids from a support, coordination or EA perspective.

The Bid Coordinator will be responsible for the coordination and production of tender submissions. Working in a highly collaborative team environment to lead project managers, bid team specialists and SMEs through the proposal development process, you will coordinate and produce bid proposal submissions that result in winning and retaining business. 

Role Responsibilities

  • Help support the set-up of new bid processes, content and tools to support sustainable and best practice bidding.
  • Coordinate and support the bid document preparation process from inception through to delivery.
  • Manage the response schedule templates, version control and track status.
  • Help interpret client requirements, identify and source the best content and knowledge to support the bid.
  • With oversight, assist in content development with project teams, working with other team members.
  • Develop high-quality bids using established templates against brand guidelines.
  • Contribute and help proof well written, accurate bids (with appropriate guidance).
  • Liaise with a diverse range of SMEs and teams to support and coordinate input as required working within tight bid timeframes.
  • Assist with the capture and management of documentation through SharePoint and other knowledge repositories.
  • Support and coordinate the production of bids including printing, binding and delivery.
  • Contribute to harvesting bid material for continual improvement of bid processes.

Experience/Skills Required

  • Proven experience in tendering or writing for government, ideally within the transport sector
  • Able to communicate and work with stakeholders across all levels of the organisation and external consultants to implement the end-to-end bis process
  • Self-motivated and resilient with excellent time-management skills and ability to work under pressure
  • Exceptional interpersonal skills and emotional intelligence to successfully motivate teams working under pressure
  • Advanced skill levels in Microsoft Word
  • This permanent role will require flexible work hours around the tender cycle.

Next steps

If you are interested in discussing this role then please submit your details via the application form below and a member of our team will be in touch.